Know what your hotel really earns, room by room
Record every cedi you spend, then see department profit, gross operating profit and net profit laid out the way hotel accountants expect. Innkeeper already has the revenue, so the reports are ready the moment your expenses are in.
Expense tracking built for guesthouses
All plansLog each bill with a photo of the receipt. Split shared bills such as electricity across departments, tag repairs to the room they were for, and set rent and salaries to repeat every month.
Cash expenses come out of the open cash drawer, so the shift still balances. Search finds any expense by supplier, reference, category, room or amount, and the whole log exports to Excel for your accountant.
- Receipt photos on every expense
- Split one bill across rooms, kitchen and bar
- Repeating expenses for rent, salaries and subscriptions
- Search and export to CSV or Excel
Profit and loss in the hotel-standard (USALI) format
All plansEach department's revenue minus its costs gives department profit. General costs come off next to give gross operating profit (GOP), then fixed costs such as rent and insurance, then depreciation, leaving net profit. Every period is compared with the one before.
- Department profit, GOP and net profit
- GOP margin, GOPPAR and cost per occupied room
- Compare with the previous period
- Export for your accountant
Cost and profit for every room
All plansSee what each room earned and what it cost by week, month or year. Repairs tagged to a room are charged to it directly, linen and amenities are shared by check-outs, wages and utilities by nights sold, and overhead by each room's share of revenue.
- Profit by room and room type
- Contribution before overhead and net after
- Revenue lost while rooms were out of order
Assets, depreciation and payback
All plansRecord a generator, solar system or new furniture once. Its cost is spread over its useful life on the P&L, and you can see how much of the cost it has already earned back.
- Book value and monthly depreciation
- Payback progress from the monthly saving
- Dispose of assets when sold or scrapped
Cash flow and break-even
All plansWeekly or monthly money in and money out, with a projection from upcoming bookings and repeating expenses that warns you before a low-cash week. The break-even panel shows the occupancy, rate and room nights you needed to cover your costs.
- Weekly cash flow with a projection
- Break-even occupancy and average rate
- Low-cash warning ahead of time
Occupancy, revenue and forecast reports
Restaurant Pro · Hotel Pro + · add-on availableOccupancy, ADR and RevPAR, revenue by department, booking sources, guest nationalities and a forecast of the months ahead, all exportable to CSV and Excel.
- Occupancy, ADR and RevPAR
- Revenue by department and booking source
- Forecast report
Frequently asked questions
What is USALI and do I need an accountant to read it?
USALI is the standard way hotels lay out their profit and loss: department profit first, then gross operating profit, then net profit. Innkeeper builds it for you from your revenue and expenses, and each line explains itself.
Can I record expenses paid with mobile money?
Yes. Record the payment method and the MoMo reference, attach the receipt, and search by reference later.
How is break-even occupancy calculated?
Innkeeper takes the period's costs, subtracts what other departments earned and the per-stay costs, then works out the occupancy and average rate your rooms needed to cover the rest.
Does it replace my accounting software?
It gives owners and managers the operating picture: expenses, profit by department and room, and cash flow. Your accountant can export the data for the books and tax returns.
Guides about this
Guide · 3 min read
Break-Even Occupancy: How Many Rooms Must Your Hotel Sell?
Work out the occupancy and average rate your hotel or guesthouse needs to cover its costs, with a step-by-step example in cedis.
Guide · 4 min read
Hotel Profit and Loss Statement: A USALI Guide for Ghana Guesthouses
How to lay out a hotel P&L the USALI way, from department profit to GOP and net profit, with a worked example in cedis for a 12-room guesthouse.
Guide · 4 min read
How to Reconcile Mobile Money Payments and MoMo Fees at Your Hotel
A practical routine for matching MoMo, Telecel Cash and AirtelTigo payments to bookings, catching missing money, and recording gateway fees correctly.
Guide · 4 min read
Stop Cash Leakage at the Front Desk and Bar
The everyday ways cash disappears in hotels and restaurants, and the controls that stop it: cash drawers per shift, voids with reasons, and an audit trail.
Related features
Cash & Loss Control
Cash drawers per shift, voids with reasons, withholding tax certificates and a full audit trail.
Mobile Money Payments
MTN MoMo, Telecel Cash and AirtelTigo Money, with statement reconciliation and fee posting.
Food Cost & Stock
Recipes, automatic stock deduction, food cost % and menu engineering.
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